When should you use a Debit Note & a Credit Note

Use of GST Debit Note

• Increasing in taxable amount — If a supplier wishes to increase the taxable amount of a supply, they must provide the recipient with a debit note.
• Increasing GST levied on the invoice — whenever a supplier wants to increase the cost of GST charged on the invoice, they send the recipient a debit note.

Use of GST Credit Note

Among the various times when the debit note and credit notes are used, find below the following situations when credit note is used

• The recipient returns or discovers inadequate supplies – When a recipient returns or determines that supplied goods or services are defective, the supplier would issue a Credit note. It takes away from the resource that was once available.
• A reduction in the taxable amount – If a seller wants to lower the taxable amount of a supply, they send the recipient a credit note.
• A reduction in the GST amount charged (in the invoice) – If a supplier needs to reduce the rate or value charged in an invoice, they will issue a credit note to the recipient.

Information that must appear on Debit and Credit Notes

• Transparency like the document (such as “updated invoice” or “supplementary invoice”).
• A list of the supplier’s contact information (Supplier’s name and GSTIN) should be included.
• A unique serial number that is consecutive and includes alphabets, numbers, or other special characters like a hyphen “-” or for a specific financial year
• Date of document’s issuance
• Registered recipient information includes the receiver’s name, address, and GSTIN or unique identification number.
• Unregistered recipient’s name, address of both the recipient and the delivery address, along with the state and zip code
• Tax invoice serial number and date.
• The taxable value of goods/services, tax rate, and tax credit/debit recipient.
• The supplier’s or authorised representative’s signature or digital signature.

Conclusion

You should now be aware that the same transaction can involve both debit note and credit note as two different aspects. In other words, a debit note is often issued by the buyer, and the seller usually issues a credit note in exchange for the debit note. A debit note is usually issued whenever a return is outward, also known as a buy return. But, a credit note is usually issued when there is a return inward, also known as a sales return. Buyers who return products to sellers receive debit notes in exchange for their goods, while sellers receive credit notes in return for the debit notes. So, they are both parts of the same business deal.

Because there are varying scenarios in which you may be required to issue either, having a solid understanding of both is critical for any business. In issuing a debit or credit note, you must keep in mind that you cannot just issue a note. You should perform your due diligence, personally inspect the merchandise, and then consider whether there are other options.

Read more:

The post Difference between a debit note and a credit note appeared first on MyBillBook.

What is Bill of Materials?

BOM is a comprehensive inventory of all the materials and pieces that a manufacturer requires to make a certain product. The BOM must include not just the raw materials but also any subassemblies, subcomponents, and parts, as well as the exact amounts of each.

The precise layout of a bill of materials will differ based on the essence of the commodity being manufactured, but it is common for each product to have two distinct types of bills of materials: 

• one for the engineering phase during which the product is developed, and 
• another for the mass production phase during which the product is shipped to customers.

BOM Structure

Structures related to the methods in which the bill of materials records the components of a product. There are typically two methodologies: single-level BOMs, in which all items are consolidated into a single level, and multi-level BOMs, in which things are nested into two or more layers. Individual product and product family structuring decisions can have a major impact on not just a business, but also its supply network and distribution allies.

Single level-BoM: is a comparatively straightforward enumeration of the components that make up a product. Each assembly or subassembly is shown just once in this type, along with the quantity necessary for each to complete the product. While this form of BOM is simple to create, it is insufficient for complicated products since it does not describe the link between parent and child components or assemblies and subassemblies. When a product malfunctions, a single-level BOM complicates determining which component needs to be replaced or repaired.

Multilevel-BoM: is a BOM with several levels that needs more time to produce but gives more information and specificity about the product’s parent and child components. The total amount of material required is shown in a multilayer bill of materials. Additionally, the product’s indented structure demonstrates the relationship between parent and child products, as well as assemblies and subassemblies. Because the bill of materials serves as the foundation for production planning systems and the information contained within it serves as the foundation for additional business activities such as manufacturing resource planning, product costing, material provision for production, and plant maintenance.

Types of Bill of Materials

Most businesses organize their goods and service BOMs to fulfill their specific internal and external goals. Some organizations utilize distinct systems to structure BOMs for Engineering and Manufacturing reasons for a given product and configuration. These Engineering Bills of Materials (EBOMs) and Manufacturing Bills of Materials (MBOMs) can be standalone or integrated into company-wide managed BOMs.

1. Manufacturing Bill of Materials (mBOM)

When a company wants to display all of the components and assemblies needed to produce a finished product, they use the manufacturing BOM (mBOM). Parts that need to be processed before assembly must also be included in the mBOM. The document includes information that is distributed to all integrated business systems involved in ordering parts and constructing the product, such as enterprise resource planning (ERP), materials resource planning (MRP), and, in certain circumstances, manufacturing execution systems (MES). For a manufacturing business, this is the most frequent sort of BOM.

The accuracy of the quantity of parts ordered during the manufacturing process is critical to the mBOM. This ensures that the buying department can keep an ideal timetable for ordering essential items and negotiating the best possible price from relevant vendors.

2. Engineering Bill of Materials (eBOM)

During the product design process, the engineering BOM (eBOM) is created using Computer-Aided Design (CAD) or Electronic Design Automation (EDA) technologies. The document often lists the items, parts, components, subassemblies, and assemblies in the product as developed by the engineering team, frequently in the order in which they are depicted in the assembly drawings of the parent product. Furthermore, it is not uncommon for more than one eBOM to be connected with a single final product.

3. Service BOM

The Service BOM (which is frequently created by engineers during the design process) generally comprises a list of all the parts, installation methods, and repair instructions that service professionals use while installing or servicing a product onsite at the customer’s location.

4. Sales BOM

A Sales BOM, unlike other types of BOMs, gives details about a final product prior to its assembly during the sales phase. Both the final product and the components show as independent entries in the sales order document in a Sales BOM. Furthermore, the parent item will be displayed as a sales item rather than an inventory item, and the offspring as sub-items.

5. Assembly Bill of Materials

A Sales BOM is similar to an assembly BOM in that the parent item is listed as a sales item rather than an inventory item. However, unlike the Sales BOM, only the final product appears in the sales document; the offspring are not included as sub-items. Assembly BOMs can also be single-level or multi-level.

6. Production BOM

In the production stage, the bill of materials (BOM) is frequently used as the basis for a production order. It includes the components and subassemblies that make up a final product, as well as the pricing, descriptions, quantities, and units of measurement connected with them. Physical components can be transformed into final products throughout the manufacturing process. A completely automated BOM system may automatically add component demands, pricing, and material availability to work orders, ensuring that raw materials are correctly assigned to products.

7. Template Bill of Materials

A Template BOM is a highly adaptable type of BOM that can be used for both Production and Sales BOMs, with the parent items presented first and the components displayed below. In the BOM or on the sales order, the number of such components can be updated, swapped out, and replaced with other components, or deleted.

8. Configurable BOM (cBOM)

A Configurable BOM includes all of the components needed to develop and manufacture material to a customer’s specifications. The cBOM is frequently utilized in areas where goods are highly customizable, such as job shops, heavy machinery, and industrial machines.

9. Single-Level BOM

A single-level BOM is generally utilized for goods with simple structures that do not involve subassemblies. This document typically provides a total count of all the components used in the manufacturing of a product, with the pieces listed in part number order. This sort of document’s structure only allows for one level of children in components, assemblies, and material.

10. Multi-Level BOM

A multi-level BOM, as opposed to a single-level BOM, is used for more complicated structures and hence contains subassemblies, which are sometimes split down into additional layers of subassemblies. Except at the highest level, each item number (raw material or labour) in this document must be associated with a parent item.

Difference between BOQ and BOM

While the BOM is the inventory list of raw materials, parts, and components, the BOQ is the total quantity of goods required to complete a project.

Advantages of using Bill of Materials

BOMs play an important role in product firms since they specify what goes into a product. Because it specifies the level of importance for modifications, BOM management is critical to Quality Management Systems (QMS) and Product Lifecycle Management (PLM).

A well-defined bill of materials (BOM) assists businesses in the following ways:

– Planning raw material purchases.

– Calculate the cost of materials.

– Take control of your inventories.

– Keep track of and plan for your material requirements.

– Maintain complete and accurate records.

– Ensure supply reliability while also reducing waste.

The elimination of ambiguity guarantees that the product can be reliably replicated and that its quality can be managed. Businesses cannot be certain of the following things until they have it:

– Control of the product’s quality.

– The dependability of the product.

– The constancy of the brand.

– Adherence to regulatory requirements.

– Commitments from customers.

The post Bill of Materials – BoM appeared first on MyBillBook.

The HSN code full form is “Harmonised System of Nomenclature.” The World Customs Organisation (WCO) created the HS Code, also known as the HSN Code in India, as a standardised system for categorising products globally. This code classifies more than 5000 products in India, uses 4, 6, and 8-digit uniform codes recognised worldwide.

How does the HSN code work?

About 5,000 commodity groups on HSN are organised logically and legally, with each group having a six-digit identifier for identification. To achieve uniform classification, it is backed by precise rules.

Structure of HSN Code

Here’s how the HSN Code is organised:

The 99 chapters that makeup HSN Codes are divided into 21 divisions, each identifying a specific product category.

The HSN Code’s Division is as follows: 

Headings, subheadings, and tariff items further split the chapters. The first two digits of an HSN Code’s eight-digit structure determine the Chapter, followed by headings at the four-digit level, subheadings at the six-digit level, and tariff items at the eight-digit level.

Example of HSN Code

Nearly all products in India are categorised using the HSN system. A business must choose a 4, 6, or 8 number identifier for their product based on their turnover and type of transactions.

Let’s understand this with an example:

Situation 1:

Mr X, a domestic trader who sells cement, must determine the HSN code to increase his tax invoices.

His total yearly revenue is INR 4.5 cr.

Mr X needs the four-digit HSN Code for his goods because business turnover is less than Rs. 5 cr.

His investigation leads him to conclude that the HSN Code 2521 – Cement, including cement clinkers, whether or not coloured – is the most relevant HSN Code for his product, and he uses it accordingly in his invoices and GST reports.

Situation 2:

Likewise, Mr X exports cement to the US.

He must record the correct HSN Code when filing his customs paperwork and creating his invoices.

Since this transaction now involves the export of commodities, Mr X must disclose the 8-digit code for his product.

He finds that HSN Code 25233000 is the appropriate 8-digit code for aluminous cement, so he starts putting up his export paperwork.

Difference between HSN Code and SAC Code

The Harmonised System of Nomenclature (HSN) code categorises items for GST purposes.

The World Customs Organisation(WCO) has released the codes used to categorise products into different parts, chapters, headings, and subheadings of a similar sort.

On the other hand, The Central Board of Excise and Customs(CBEC has released the SAC codes. Services are classified using the Services Accounting Code (SAC Code) for GST purposes. Each service has been given a distinct SAC, so they are utilised to categorise all services.

It greatly streamlines and systematises the GST return filing process in both situations.

HSN in GST

HSN Codes were previously only applicable to Central Excise and Customs; however, since the introduction of GST, businesses are now required to include HSN Codes in their tax invoices and declare them in their GST filings.

Here are the details of HSN codes that must be announced by March 31, 2021:

• If the transaction charges are up to 1.5 cr, the of digits of the HSN code is 0
• If the transaction charge is between 1.5 cr to 5 cr, the of digits stands to 2
• If the transaction charges are above 4 cr, no digits stand to 4.

HSN Code for Goods and Services Notification

Below are the GST HSN codes that will be announced beginning on April 1, 2021:

Important point to remember:

• For reporting invoices in FY 2021–22, the prior financial year’s annual aggregate turnover, or FY 2020–21, must be used.

• Every tax invoice that the taxpayer issues under GST must include these HSN codes.
• In order to export or import goods under the GST, the entire 8-digit HSN code must be provided.

HSN – wise summary of outward supplies

The post HSN CODE appeared first on MyBillBook.

Downloadable Free Shop Bill Book templates

If you are recently moving from a hand-written bill book to an online bill book, we understand it can be a big change, and myBillBook offers to hold your hand through this process of choosing the perfect shop bill format for your business. 

myBillBook offers shop bill templates that can be downloaded on any device of your choice. The best part about these templates is that they are free to download, and there is no limit to the number of templates you can access for your bookkeeping needs!

Find Free Invoice Format In Excel & GST Bill Format In Excel

Benefits of Using Shop Bill Templates from myBillBook 

There are many benefits of using a template from myBillBook for your shop bill requirements. The benefits that apply to almost every business include: 

Organised documents: With myBillBook, all the documents you issue can be organised by date or types of documents in an online shop bill book. These templates bring a sense of standardisation to the bill book and make it easy to trace back any document. 

Affordable printing: If you think that just because it is an online bill book, myBillBook templates cannot be generated physically, that is not the case. You can print myBillBook shop bill templates on any basic thermal printer. 

Stock management: Using bill books to manage your business inventory, myBillBook allows you to keep an instant check on your stock while also reminding you to restock well in advance before your in-demand stocks run out. You can also create separate categories for different items on myBillBook templates or while creating invoices. 

Saved information: With myBillBook, you can save client details and product information that you use frequently or repeatedly. So, you do not need to enter the same information every time. This can save you a lot of time.

Well-managed accounts: By creating a shop bill using myBillBook, you can seamlessly manage all your bills, promissory notes, receivables and payables – all in one place. You can also set reminders or alerts for payments due (to be paid or received) and never miss out on any important payment. 

Accessible on the go: You can access your bill book created with myBillBook software from anywhere, on any device of your choice. You can also link your PC and mobile for instant access to your business bill book. 

Also check: Free GST Billing Software

Shop Bill Template Highlights 

• Easily customisable professional free-to-use designs to create a lasting impression on your customers.
• Bills and invoices printable as well as shareable online through Whatsapp and Emails.
• Shop Bill format templates available in various editable formats like word documents, excel sheets, google documents, etc. 
• Templates saved in formats of your choice, including png, pdf, jpg, etc.
• Provide consistency and maintain efficiency in your daily business transactions.
• Smooth and accurate bookkeeping and efficient accounting.
• All payments can be collected in one place, making it easy to track and manage multiple accounts.
• A medium of growth for small and medium business enterprises providing automation and technological development in accounting.

Special Purpose shop Bill Templates

Most bill books generally hold records of all documents (receivables and payables) that a business issues. Here are some special purpose bill templates that keep records of specific documents: 

Bills of exchange: A business can maintain a separate bill book to keep a record of bills of exchange and promissory notes, etc. 

Cash bill book: If you want to keep a separate record of your cash invoices and general invoices, you can maintain a cash bill book only for cash transactions. This can make it easy to track payment through different mediums. 
Payables and Receivables: For efficient account management, you can maintain two separate bill books for your payable accounts and receivable accounts.

The post Shop Bill Template appeared first on MyBillBook.

One can connect the thermal printer with a computer using a USB cable or through wireless mediums to print invoices. The quality of the paper for this printer depends on the amount of information that has to be printed. Usually, there is an option to change the paper quality of these printers.

Read this blog to know about the thermal printer bill template, its advantages and the must-haves of a thermal printer bill.

Advantages of a thermal printer invoice

Bundling

The print groupings option can be used to make an entire inventory list. It enables the user to print all the different items together on a sheet rather than record it manually. For example, a set of tyres, brakes, and other spare parts can be printed as bundled items rather than individual items. This feature helps businesses save time & reduce errors.

E-storage of invoices

Instead of generating different invoices for multiple products, business owners can get relief from the bureaucracy of manual journaling with thermal printing. Using this printer, one can generate an e-journal of invoices similar to the paper journal, except in a “cleaner” format. With the elimination of entirely manual journaling, business owners can easily keep a record of invoices and maintain their sales ledger.

Faster transactions

In a world full of options for customers, Business owners should aim to decrease transaction time and wait times for their customers. They can do it by using thermal printers in their self-checkout counter setup. These printers help businesses speed up transactions and decrease manual labour costs, making the business perform more efficiently.

A thermal printer is a great tool to process professional invoices because it can print at a speed of 20 mm/second. This is nearly seven times the speed of standard receipt printers. Also, these printers do not require ink or ribbons.

Low maintenance

Another fascinating aspect of thermal printing is its low maintenance costs as compared to other printers. Traditional thermal printers come in a variety of degrees of integration, and it is directly proportional to the overall service life. These degrees are generally broken down into three broad categories, each more integrated than the next. The more integrated, the longer the expected service life. The less integrated, the shorter the expected service life.

Thermal printer bill’s format

Key elements in a thermal printer bill/invoice

1) The name, address, and contact details of the seller or the company issuing the invoice should be mentioned

2)The customer name, mobile number, etc.

3)The date and time of the transaction for tax-related purposes

4)The invoice should contain the details of the goods or services sold. In the case of goods, it should mention the name of the product, the number of products sold and the GST numbers of the products sold.

5)A clear price distribution should be mentioned. It should have a list price, the tax levied, and discount, if any

6) The source of payment should be mentioned (cash, debit card, credit card, UPI, and more)

The post Thermal Printer Bill Template appeared first on MyBillBook.

An electronic bill template allows you to bill your customers and accomplish all targets in time. Using bill templates helps a business get paid on time. These quick payments translate into an efficient cash flow, setting up a company for long-term success. 

What is an Electronic Bill?

An electronic bill is a commercial document that a business uses to request a client or customer to pay for a product or service provided.

Electronic bills help businesses eliminate the need to create invoices manually or print them and then keep hard copies for records. If you are a business that deals with clients located afar, electronic bills also help you eliminate the need to mail invoices and wait for days for a client to receive them. 

Electronic bills are designed to include all details of a transaction and help smoothen the billing process. These bills can easily be stored on a computer or even on the cloud. As a result, you can access them anywhere and anytime. Using electronic bills helps a business get rid of the fear of losing essential dealings and transaction records.

Using electronic bills enables a business to save time and establish a standard billing procedure with each client or customer. It also allows a company to create a more professional experience for their clients. By promptly providing all information related to a transaction on one document, you can establish trust and minimize confusion. 

With an electronic bill template, a business can instantly create new bills and immediately send them to the client. myBillBook offers electronic bill templates that enable you to draft the perfect bills for all kinds of customers. 

Also check: Free GST Billing Software

Why do you require an Electronic Bill?

Billing is a significant part of a transaction. It is just as crucial for customer experience as the product or service is. 

A bill is a document that lists all goods and services involved in a transaction, along with their costs. As a business owner, your focus is on satisfying your customers’ expectations and having a healthy cash flow. Having a billing transaction get delayed because you created it manually doesn’t help this cause.

This is where electronic bills come into play. An electronic bill is easily editable and sent to clients as soon as the payment is due. The primary reason why your business requires electronic invoices is that it gives you the time to focus your resources on other business demands. 

With electronic bills, you save yourselves from the effort of filling the bill manually and then stacking it in a file with other documents. With hard copies of bills, there is always a fear of losing essential documents. Using electronic bills helps you get rid of that fear. 

Manually creating a bill requires a lot of resources, accounting help, and expensive tools. There is also the risk of human error coming into the picture. A client may not even clearly understand a handwritten bill clearly, which can lead to delayed payments. Electronic bills help a business maintain uniformity among all the bills created and ensure that the client understands all the details mentioned. 

For a business, getting paid faster is only possible when the client receives the billing documents quickly and trusts them. Electronic bills help you accomplish both these tasks efficiently. 

What should you include in an electronic bill?

An electronic bill is a crucial document involved in a business transaction. It may include different information based on the type of service or product that the transaction consists of. An electronic bill must consist of all information related to a sale or deal for the payment to be released quickly. 

Here is everything that you should ensure your electronic bill includes before sharing it with a client:

1. Business name

Your electronic bill isn’t an identifiable official document if it does not contain your business name. You should also include other contact details, including mailing address, phone number, etc.

2. Client details

Create a section in the electronic bill that contains all the information of the client who will receive the bill. The invoice should include information like name, address, email, and phone number.

3. Bill number

The electronic bill should be assigned a unique identification number. It helps going back to any one of the bills, whenever required.

4. A list of items and services

Make sure you create an itemised list of all the goods and services involved in the transaction. You should specify the quantity, the costs for each service and product, and other details.

5. Total amount

The invoice should mention the total amount due so that there is no scope for confusion. 

6. Payment terms and due date

Including the payment terms and the due date in the electronic bill adds to your professionalism. Doing so is a professional way of telling your customers when it’s the time for them to pay you. 

7. Discounts and taxes

If you are required to collect any taxes, the electronic bill should reflect these taxes. If there are any discounts, the bill should also list them.  

FAQs about Electronic Bill

1. What is the difference between an electronic bill and a receipt?
Ans: A receipt is a commercial document that is shared after the payment has been made. It serves as proof of the payment. On the other hand, an electronic bill details how much the client needs to pay. It is shared with the client to get paid. 

2. Where should I store electronic bills?
Ans: Electronic bills are easy to store, unlike handwritten accounts. There are several ways you can store electronic bills, including on your office computer and the cloud. 

3. Is there a prescribed format for drafting an electronic bill?
Ans: No. The format of an electronic bill depends on your business and the services or products offered. myBillBook offers you electronic bill templates that are fit for all your services and products.

4. Why should I use an electronic bill template?
Ans: With an electronic bill template, your billing processes become manageable and quicker. All you need to do is fill in your details and share them with the client.

The post Electronic bill template appeared first on MyBillBook.

Each customer that deals with your business needs a receipt for their records. You need the cash receipt for calculating the total sales of your business in a period. A cash receipt template allows you to significantly reduce the time that goes into creating cash receipts manually and ensure the standardisation of processes.

What is a Cash Receipt?

A cash receipt is a document that records and acknowledges that something of a specific value has changed hands between two parties, usually from a business to a buyer. It can also be issued from one company to another in case of some transactions. 

When a company receives cash payments from its customers, it is obligated to acknowledge the same in the form of a cash receipt. As a business, you need to record the incoming cash for various purposes, including accounting records and tax filing. A cash receipt is a tool that helps you do that most efficiently. It is issued by an authorised person and contains all details of the payment. 

A cash receipt can be just a rough statement written by hand, but using cash receipt templates is how a business maintains professionalism. Since no electronic evidence is available for cash transactions, a cash receipt is the only way to record the transfer of funds. There are two copies made of a cash receipt- one for the customer and the other kept by the business for tracking the rendered sale. If the payment is for a tax-deductible purchase, the customer can utilise the cash receipt to itemise tax deductions. 

Why is a Cash Receipt required?

A transaction between a business and its customer does not end with the exchange of cash or payment. The recording of each transaction is just as important, if not more. Utilising resources to create cash receipts manually while dealing with each customer can be highly counterproductive for a business. 

For a business’ smooth functioning, it is essential to create and provide as much documentation as possible of a transaction to both parties. This documentation is how you can avoid potential legal problems or and deal with them efficiently. 

A cash receipt contains all essential details of a transaction, including date, items, payment amount, name of the customer, mode of payment, etc. If you are a registered business, you likely have to collect sales tax or GST from the customers. You must add this amount to the cash receipt as well. With such a detailed description of all details, cash receipts allow you to go back to any transaction whenever required. 

Cash receipts are beneficial for both the business as well as the customer. Some of these benefits are:

• Proof of ownership of the product bought for the customer.
• Hassle-free return and exchange processes for the business and the customer. 
• Highly useful for the company in case a warranty claim arises. 
• It helps keep complete accounting records and make tax filing easier. 

With cash receipts in place, it becomes elementary for a business to stay organised. These receipts make it easier for a company to record all transactions correctly. Irrespective of the size of a business, cash receipts serve as a helpful document and allow to identify a customer returning with a concern quickly. It enables hassle-free resolution of your customers and thus helps you offer a satisfying customer experience. 

Also Check Invoice Format In Excel & GST Bill Format In Excel

What should you include in a Cash Receipt?

A cash receipt is only as helpful as the amount of information detailed in it. Generating cash receipts for each transaction helps a business keep their accounting books up to date and deal with all kinds of situations that may arise. Although a cash receipt with minimal information will rid a company of its obligation, it will defeat the purpose. 

A cash receipt is a commercial document that acts as proof of a transaction. Hence, it should include all the essential information. Here are all the elements your cash receipts should consist of, to avoid any legal and operational hassles:

1. The date of payment

A cash receipt should reflect the date on which the customer has paid. It enables finding a particular transaction whenever necessary. 

2. Receipt number

The business should assign each receipt a unique receipt number. With the help of this, the customer and the company can keep a record of the purchase. 

3. Payer’s information

The invoice should specify the individual that makes the payment. It helps avoid all confusion, especially for businesses that sell to other companies. 

4. Payment amount

The amount paid by the customer should be included in the receipt, in words and numbers. If there is some amount that remains due, the invoice should mention so. 

5. Payment purpose 

The invoice should specify the purpose of the payment made. In case of a product purchase, the product should be listed, with all its details. 

6. Payee’s details

It should also include all details related to the payee. The payee should also sign the receipt to ensure accountability. 

7. Taxes

If your business collects taxes from customers, ensure that the invoice lists them, besides the cost of the product. Doing so ensures transparency in the process. 

With myBillBook’s customisable cash receipt templates, you get formats with specific sections for all these details. Using these templates allow you to ensure hassle-free billing. 

FAQ about Cash Receipt

1. When should a cash receipt be issued?

Ans: A cash receipt should be generated every time a customer purchases something from your company. It is due as soon as the customer makes the payment. 

2. What is the difference between a cash receipt and an invoice?

Ans: An invoice is a document issued before payment. It communicates the amount needed to be paid. However, a cash receipt is given after the payment has been made. It serves as proof of a transaction between two parties. 

3. Why should I use a cash receipt template?

Ans: A cash receipt template makes your billing process more manageable and allows you to save time. myBillBook offers completely customisable cash receipt templates that cater to all your billing needs. 

The post Cash Receipt Template appeared first on MyBillBook.

When it comes to making a jewellery bill format, you can discover a variety of beautiful jewellery invoice templates available on the internet in the format of PDF, Excel, Word, Google Sheets, and Google Docs. The instant availability of attractive jewellery invoices helps you to save your precious time and involve in creating beautiful pieces of jewellery. 

When you create an invoice format well-designed jewellery , it reflects your images as a jeweller and an artist. What else you can discover about jewellery invoices? Just go on reading below to explore more about jewellery bills. 

How to Use Downloadable Free Jewellery Billing Software from myBillBook?

How can you generate an attractive jewellery bill format? Now the thing has become very easy with the downloadable free jewellery billing software as you can create detailed and professional jewellery invoices in few minutes. What you have to do is just download your desired invoice template and then you can customize it as per your needs to send it to your clients. 

While using any myBillBook, you can create jewellery bills by following the step-by-step instructions given below.

• Click the download option to get your free jewellery invoice downloaded from any software.
• Customize the free invoice template as per your requirement to best suit your business promotion
• Form your unique invoice or bill number to keep the payment records
• Enter the name of your business and contact details
• Enter the details of each product or service delivered to the customer with a price and brief description for each
• Calculate the total price of products or services supplied and mention it right at the bottom of the bill
• List the expected due date and detailed instructions of the payment
• Also, mention any additional details of payment if required
• In the end, save the invoice template and now the invoice is ready to send to your client 

This way, you can generate customizable jewellery bill format with ease and invoice your clients at your convenience. Also, the free jewellery invoice software allows you to make the payment process smooth using a variety of beautiful jewellery invoices. 

Benefits of Using myBillBook 

As of a note, there are various benefits of using gold jewellery billing software free which are as follows:

• Generate a great number of invoices or bills
• Make GST-compliant bills in a matter of minutes with essential information including
• Date of issuance
• Invoice numbers
• Shipping and billing address of both parties
• GSTIN of both parties if any
• IGST/SGST/CGST on products (as required)
• HSN code of products

• Option to select from multiple colours and themes of invoices
• Form invoices even without GST if necessary
• Scan products with the use of a barcode scanner to reduce invoicing time
• Customize bill as per your demand
• Get your invoice printed
• Send invoices instantly on email and WhatsApp
• Also, send automatic messages to parties whenever any invoice is formed in their name

Also check: Free GST Billing Software

Elements of Jewellery Bill Format 

Jewellery is very precious to everyone, especially for women. As a matter of fact, every jeweller knows how to fulfil the needs of their customers no matter if it is jewellery or a jewellery bill format. The jewellers should make sure that they provide the customers with the right bill for the jewellery purchased. But, it could be a plus if you offer an attractive jewellery invoice to them. You can check out a few of the quick invoicing steps right below:

• Jewellery invoice templates are available in a wide range of colours and designs
• You can now download the free jewellery bill templates in PDF, Excel, Word, Google Sheets, or Google Docs
• Give your company logo as per your wish
• Provide the name of your jewellery business along with contact details
• Add the name and contact details of your customer
• Make an exceptional invoice number for your bill and enter it into your desired gold jewellery bill format
• Add the invoice date and due date of payment
• Mention the jewellery products or any services delivered with the price for each
• Also, it is possible to customize the bill format according to the needs of your business
• If you are wishing to give a discount to your customer, you can add a line describing the discount you are intending to offer to your regular customer or client or in any special event.
• Add the total price calculated along with the applicable tax at the bottom of the bill for the jewellery purchased by the client 
• You can even mention your terms and condition or applicable methods of payment
• For a great impression, it is better to add your personal line at the very end like regards, thank you, or enjoy wearing a piece.
• In the end, you can save a copy of your jewellery bill created and send it to your customer or clients

It is crucial to make an invoice as it keeps a record and maintains transparency between the seller and the customer. Other than this, it has many other benefits which you have seen above. Moreover, it acts as evidence of purchases made by the customer. The buyer can feel free to bring the invoice back to the seller anytime for fixing if anything goes wrong with the jewellery. Above all, it helps you to calculate the jewellery cost in a detailed manner so that the customer can also know the actual price of the item along with the tax involved. 

GST Invoice Guide for Jewellers 

When it comes to the GST invoice guide for jewellers, there is a lot to explore but let us make it short. Multiple interpretations and confusions have been found recently in regards to the taxability of jewellery. Check out the tax rates notified by the CBEC that you should know while creating jewellery invoices which are given below:

1. When a customer visits the jewellery shop and purchases gold of Rs. 1,00,000, the GST charged on gold jewellery would be 3% on Rs. 1,00,000. It should be noted that this tax rate is charged for both gold ornaments and making services defined under section 8 of the CGST Act.

2. When a customer buys a gold ornament of Rs. 1,00,000 by visiting the jewellery shop and the jeweller charges for gold and making charges separately, both are mentioned separately in the invoice with the tax rate of 3% for gold and 18% for making charges.

3. When a customer exchanges the old gold ornament for a new gold ornament of Rs. 1,00,000, the tax is not charged for old jewellery given by the customer as per GST regulations. When a new piece of jewellery is sold for the old jewellery, the above two cases would be applicable.

4. When a customer makes the sale of old jewellery without expecting anything in return, there would be no involvement of tax in this condition. 

5. In the case of valuation of old jewellery sold to the jeweller, two conditions have to be met as per CGST Rules:

• No input tax credit has been availed when such goods are purchased
• Used goods are sold after minor processing as it does not alter the nature of the goods

6. When it comes to the procedure of job work, the payment of taxes is not incurred when the goods are transferred to the job worker under the GST law. 

The post Jewellery Bill Template appeared first on MyBillBook.

Looking to build your professional brand with custom bill books? Every bill book format on the myBillBook software is curated to perfection!

Invoices and bill books play a crucial role in the day-to-day financial transactions of a business. Manual bookkeeping can be a tedious job and takes away much of your precious time. Keeping that in my mind, myBillBook online bill book generator offers customisable bill book formats and bill book printing. Add customisations to bill books, print them as per your needs, and make your accounting process swift and seamless with this bill book software for bill book printing online.

What can you change and customize in the custom bill book?

The best part about a custom bill book? Well, it lets you make changes to the basic bill book format to align with your business requirements.

When you use bill book software like myBillBook for creating and printing custom bill books, you can get a range of options to make personalised changes to the format. Here’s a list of what you can change and customise in the custom bill book:

• Bill book format/template: Choose and customise from a variety of bill book templates with attractive and professional themes and designs.

• Book size

• Paper size: A4 and A5

• Paper quality

• Regular/thermal printing

• Number of copies: Duplicate/ triplicate

Find Free Invoice Format In Excel & GST Bill Format In Excel

Features of custom bill book

What benefits does a custom bill book have over a regular one? Well, it comes packed with features to enhance your professional image through your bills.

Custom bill books come with a host of features that’ll make you choose them over the regular ones, any day! Here are some of the custom bill book features that myBillBook offers:

• Create bills with or without GST.

• Customise your bills according to your business type.

• Choose from multiple themes and free templates.

• Reduce billing times with the barcode scanning feature.

• Regular (A4 and A5) and thermal (2-inch and 3-inch paper) available.

• Create payment receipts, purchase vouchers, purchase orders, quotations, purchase returns, sales returns, expense vouchers, and delivery challans.

Specifications of the bill book

Want to create and print a personalised bill book online? Then it’s important that you know about the specifications.

Before you go for online bill book printing, here are some technical specifications that you should be aware of:

• Paper type
• Paper size: A4 or A5
• Quantity

Testimonials

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FAQs about Bill Book

The post Bill Book Template appeared first on MyBillBook.

This article is presented just to make you understand various facts, particulars, and formats of export GST bills or GST invoices in detail. If you want to know more, go on reading further.  

Benefits of Using Downloadable Templates for GST Invoice

Why invoice templates are opted more than other billing ways? It is because invoice templates offer ease and affordability while keeping business finances on track. Moreover, it is also one of the best ways to get paid for the work you complete for your clients. Besides, there are many other benefits of making professional electronic invoices no matter if it is an export invoice template or a normal invoice template. Check out a few of the benefits of creating invoice templates right below.

• Get 100% free downloads of invoice templates
• Arrange account information and status of the client
• The download of invoice templates is available in various formats including CSV, XLS (export invoice format in excel), DOC, PDF, and many more
• Free software is available for making invoice templates
• Allows you to create a straightforward and professional impression on your clients
• Be ready with the crucial information whenever required without losing it
• Lets you customize the fields of your invoice template as per your requirements

These are the actual benefits when it comes to using invoice templates. You can now prepare invoices without any mistakes as you will get a lot of 30-day free trial tools on the internet to form invoice templates. With these tools, you can even enjoy many other features including automatic reminders, a billing dashboard template, time tracking, expense tracking, recurring invoices, and more.

Also Check: GST Bill Format in Excel

Better Alternatives for GST Bill Format/GST Invoice Formats

Sometimes, certain businesses make use of alternative tax invoice formats in place of GST bill formats no matter if it is GST export invoice format, normal GST invoice format, or LUT invoice format. Check out a few of the common GST invoice formats alternatives below that are made under the specifications of the GST council:

Receipt Voucher

A registered merchant issues a receipt voucher when it is the case of getting advance payment from the recipient for the supply of goods and services.

Delivery Challan

Delivery challan is issued by the merchant when it is about dealing with special deliveries like foreign transport of goods for professional purposes, liquefied gas supply, foreign transport of goods for non-professional works, and so on.

Export Invoice

The export invoice format in GST is slightly different from normal GST invoices as it should comprise PAN (Permanent Account Number), IEC (Import Export Code), and more. However, the procedures for GST return filing and documentation are the same according to the standardized GST rules. Besides, the export invoice format is different under GST when the supplies are made to a foreign country. 

Reverse Charge Invoice

The recipient has to pay the tax if he or she is buying goods from an unregistered supplier. At that time, the recipient should issue a reverse charge invoice on the supply date of such goods and services as well. 

Bill of Supply

A registered supplier usually issues a bill of supply when there is a supply of exempted goods or services and when the supplier is a registered taxpayer.

Details to be Captured on GST Invoice

Of course, the export bill format under GST is somewhat different from the normal invoice formats as it should capture certain important details for sure. Now, what details should be captured in an export invoice format in a real sense? Let us check out below:

For export invoice (in India):

• Invoice Number
• Name of Supplier
• Address of Supplier
• GSTIN of Supplier
• Date of Issue and Due Date

When it comes to tax invoice for export (Outside India):

• Name of Customer
• Billing Address of Customer if different
• Shipping Address of Customer
• Type of Export like Export with IGST, Export under Bond/LUT, and SEZ with IGST
• Details of goods with description, quantity, and measurement units
• Shipping bill information should be port code, number, and date. It is possible to form an export service invoice format but you would definitely need these details while claiming a refund of paid taxes.
• Conversion rate as the bill is made for a foreign country. The conversion rate can be from INR to any selected currency.
• Digital signature of an authorized person or the supplier
• Tax rates of every product purchased and should be mentioned in separate columns like CESS or IGST if required
• The total value of the bill calculated in INR and the foreign currency you selected

However, it should be noted that there is a specific time period to issue GST invoices for supplying goods and services. To supply goods, the tax invoice should be issued before delivery of goods to the customer, removal of goods, and the issue of account statement/payment. On the other hand, when it is for supplying services, the tax invoice should be issued in 30 days from the date of service rendered and 45 days from the date of service provided (when the supplier is a financial institution, banking company, or an insurer).

FAQs about Export invoice

The post Export GST Bill/Invoice Template appeared first on MyBillBook.